Executive Secretary (Professional & Bilingual)

PT Sembilan Sejahtera is seeking a highly organized, professional, and bilingual Executive Secretary to join our dynamic team in Jakarta. This role is perfect for an experienced administrative professional who thrives in a fast-paced environment and is fluent in both English and Bahasa Indonesia. As an Executive Secretary, you will be the backbone of our operations, ensuring that our executives and departments run smoothly. You will handle a wide range of administrative tasks, from managing schedules and coordinating meetings to maintaining our office's professional image. This is an exciting opportunity to be part of a growing company in one of Indonesia's most vibrant cities.

At PT Sembilan Sejahtera, we are committed to fostering a culture of excellence and innovation. Our Executive Secretary will play a crucial role in supporting our executives in delivering high-quality results. You will use tools like Microsoft Office Suite, Google Workspace, and Trello to streamline processes and enhance productivity. This role offers a competitive salary and a chance to grow within a supportive and collaborative team.

If you are a detail-oriented professional with a proven track record in administrative roles, and you are fluent in both English and Bahasa Indonesia, we encourage you to apply. Join us in Jakarta and take the next step in your career with PT Sembilan Sejahtera.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules and calendars of executives and department heads, ensuring all appointments and meetings are efficiently coordinated.
• Prepare and distribute meeting agendas, minutes, and follow-up materials, using tools like Microsoft Office Suite and Google Workspace.
• Handle correspondence, both internal and external, ensuring all communications are professional, clear, and timely.
• Assist in the preparation of reports and presentations for executives, using data and information provided by various departments.
• Maintain and update the company's administrative systems, including employee records, travel arrangements, and office supplies.
• Coordinate with vendors and service providers to ensure timely delivery of goods and services.
• Assist in the organization of company events and ensure all logistical details are managed smoothly.
• Provide excellent customer service to visitors and clients, ensuring their needs are met promptly and professionally.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum of 5 years of experience in an executive secretarial or administrative role.
• Proven ability to manage multiple tasks and prioritize workloads effectively.
• Excellent organizational and time-management skills, with the ability to meet deadlines.
• Strong communication skills, both written and verbal, in English and Bahasa Indonesia.
• Proficiency in using Microsoft Office Suite, Google Workspace, and Trello.
• Experience in coordinating meetings and managing executive schedules.
• Ability to work well under pressure and in a fast-paced environment.

🛠️ Keahlian

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